PYLAIOS · AI ORDER DESK
Automate your order processing with AI.
Pylaios reads and validates orders from email, PDF and Excel before they reach your ERP. When there is uncertainty, your team reviews it. Your ERP remains the source of truth.
For wholesalers and distributors
When in doubt, your team reviews it before it reaches your ERP.
01 / SOUND FAMILIAR?
Your customers order in their own way.
Give every order the same clear route to your ERP.
An order in your inbox. An Excel spreadsheet. A photo via WhatsApp. Your team brings it all together by hand.
Pylaios brings different order formats together and turns them into structured order data.
Retyping orders, looking up data and checking quantities. Repetitive tasks that keep your order desk busy every day.
Let AI prepare the order data. Your team can focus on exceptions and customer relationships.
A customer uses their own item number or an old product name. Which internal item and unit do they mean?
Use customer context and product data to interpret orders. Anything unclear stays visible for review.
02 / HOW IT WORKS
From incoming customer orders to your existing ERP process. AI where possible, human review where needed.
From input to order. Choose a step and take a look.
STEP 01 / 04
Orders from email, PDF, Excel and scans come together in one place.
STEP 02 / 04
Pylaios identifies items, quantities and units. Customer-specific item numbers and product names are matched to your internal products.
STEP 03 / 04
An unknown item number, a missing unit or an unusual quantity? Pylaios flags the order for a team member to review the exception before it moves forward.
STEP 04 / 04
Checked orders move to your existing ERP through the agreed integration. Your ERP remains the source of truth; Pylaios does not replace it.
EXCEPTION HANDLING
Standard orders are prepared for processing. If something is uncertain, Pylaios brings the order to a team member's attention: an unknown item number, a missing unit or an unusual quantity, for example.
Your team member reviews and corrects the flagged data. Only then can the order move to the ERP.
BEFORE YOUR EXISTING ERP
Pylaios is the intelligent layer between incoming customer orders and your existing ERP process. It interprets and validates email, PDF and Excel; the checked order then moves to your ERP through the agreed integration. Pylaios does not replace your ERP.
Business Central, Exact, AFAS, SAP or another ERP? Together, we determine which integration fits your setup.
Start with email, PDF, Excel and scans.
Checked orders move to your existing ERP through the agreed integration.
When there is uncertainty, the order is flagged for a team member to review.
Match customer item numbers, abbreviations and old product names to your internal products.
Support for your everyday customer communication.
Turn incoming information into usable orders.
During the demo, we work with you to identify the formats, checks and integrations your process needs.
03 / IN YOUR DAILY WORK
Three illustrative use cases for technical wholesalers and distributors. Does this sound like your order desk?
From 64 Excel rows to an order ready for review. Pylaios prepares the items, quantities and units in seconds for your team.
From an Excel request to an order ready for review.
Customer-specific item numbers, abbreviations and historical product names are matched to your internal products using customer context. When there is uncertainty, a team member takes a look.
Your customer uses their own product names. Your ERP keeps the same SKU.
An unknown item number, a missing unit or an unusual quantity? Pylaios flags the order. Your team member reviews the exception before it moves forward.
Flagged orders move forward only after review.
How would this work for your order desk?
Find out in a demo04 / THE RIGHT START
Start with what you need. We tailor the final scope and pricing to your order volume, users and integrations.
Starter
Indicative volume 250 – 1.000 orders / month
A straightforward start with AI-assisted order preparation.
On request Tailored to your organisation
Discuss StarterProfessional
Indicative volume 1.000 – 5.000 orders / month
More channels and integrations for a growing order process.
On request Tailored to your organisation
Discuss ProfessionalEnterprise
Indicative volume 5.000+ orders / month
A tailored setup for complex processes and larger teams.
On request Tailored to your organisation
Discuss EnterpriseThe plans above provide a guide. Availability, volumes and terms are set out in your quote.
05 / THE NEXT STEP
Wondering what Pylaios could do for your order processing? Tell us about your process. We would be happy to explore the possibilities in a no-obligation demo.
Your own order process as the starting point
Consideration for your existing systems
A proposal that fits your organisation
Looking for a demo or a quote? We are happy to help.